The Rationale for Introducing a One Card System at York College

1. Introduction

York College currently does not have a One Card system in place for its students, faculty and staff. The college is considering introducing a One Card system and has asked for a proposal outlining the costs and benefits of such a system. This report will outline the rationale for introducing a One Card system at York College, the operational assumptions that have been made, and the expected cash flows for the first five years of operation of the system.

2. The Rationale for Introducing a One Card System in York College

There are several reasons why York College might want to consider introduction of a One Card system. Firstly, it would improve services offered to students, faculty and staff. Having a single card that can be used for identification, library access, building access and payment of fees would be more convenient than the current system where different cards are required for different purposes. Secondly, it would increase revenue for the college as students would be more likely to spend money on campus if they had a single card that could be used for all payments. Finally, it would provide operational efficiencies for the college as it would no longer need to manage multiple card systems.

3. Operational Assumptions

In order to assess the financial impact of introducing a One Card system at York College, certain operational assumptions have been made. Firstly, it is assumed that the system will be implemented in phased rollout over two years, with student ID cards being replaced in the first year and faculty/staff ID cards and library cards being replaced in the second year. Secondly, it is assumed that all students, faculty and staff will be issued with a One Card which they will be required to use for all purposes on campus. Thirdly, it is assumed that the cost of implementing the system will be $500,000 in total. Fourthly, it is assumed that the college will generate $50,000 per year in additional revenue as a result of the introduction of the One Card system. Finally, it is assumed that the college will realize $25,000 per year in operational efficiencies as a result of having one card system instead of multiple systems.

4. First Year of Operations and Cash Flow

The table below shows the expected cash flow for the first year of operation of the One Card system at York College. As can be seen from the table, the college will have an initial investment outlay of $500,000 in year one in order to implement the system. This initial investment will be offset by increased revenues of $50,000 per year and operational efficiencies of $25,000 per year. As such, the net cash flow for year one is expected to be negative $425,000.

Year 1 Cash Flow
Initial investment outlay ($500,000)
Increased revenues $50,000
Operational efficiencies $25,000
Net cash flow ($425,000)

5. Second through Fifth Years of Operations and Cash Flow

The table below shows the expected cash flow for each of years two through five of operation of the One Card system at York College. As can be seen from the table, after initial investment outlay in year one,the net cash flow is expected to be positive in each subsequent year as increased revenues and operational efficiencies exceed ongoing costs associated with running the system. By year five,the net cash flow is expected to be $325,000 per year.

Year 2 Cash Flow
Initial investment outlay ($500,000)
Increased revenues $50,000
Operational efficiencies $25,000
Net cash flow ($425,000)

Year 3 Cash Flow
Initial investment outlay ($500,000)
Increased revenues $50,000
Operational efficiencies $25,000
Net cash flow ($425,000)

Year 4 Cash Flow
Initial investment outlay ($500,000)
Increased revenues $50,000
Operational efficiencies $25,000
Net cash flow ($425,000)

Year 5 Cash Flow
Initial investment outlay ($500,000)
Increased revenues $50,000
Operational efficiencies $25,000
Net cash flow ($425,000)

6. Concluding Remarks

In conclusion, the introduction of a One Card system at York College is expected to have a number of benefits including improved services for students, faculty and staff, increased revenue for the college, and operational efficiencies. There will be an initial investment outlay of $500,000 in order to implement the system, but after that the net cash flow is expected to be positive in each subsequent year.

FAQ

A One Card system would provide a more convenient way for students to access campus facilities and services. It would also reduce the amount of paper waste on campus, as students would no longer need to carry around multiple cards (e.g. ID, library, meal) with them.

A One Card system could be implemented at York College by having all students, faculty, and staff get a new ID card that can be used for all on-campus transactions. The college could then set up machines where these cards can be swiped in order to gain access to buildings or make purchases at the cafeteria, bookstore, etc.

Some potential problems that could arise from implementing a One Card system include privacy concerns (e.g. tracking of student whereabouts), technical difficulties (e.g. malfunctioning machines), and cost (e.g. printing new ID cards for everyone).

It is difficult to say whether or not students, faculty, and staff would actually use a One Card system if it were implemented at York College since there are pros and cons to using such a system