The Benefits of an Electronic Filing System for Teacher Career Management
In the past, teachers have relied on paper-based filing systems to keep track of their career-related documents. However, with the advent of technology, there is now a better way to store and manage these documents – through an electronic filing system.
An electronic filing system is one where correspondence and other documents are kept on computers instead of using paper-based storage systems, such as filing cabinets and files. There are many benefits to using an electronic filing system, including the following:
2. Benefits of an electronic filing system
2.1 Easy to use and manage
An electronic filing system is very easy to use and manage. You can easily search for files by keywords, date or any other criteria. You can also create folders and sub-folders to organise your files in a way that suits you.
2. 2 Saves time and money
An electronic filing system can save you a lot of time and money. You don’t have to waste time looking for files in a physical filing system. Nor do you have to spend money buying new folders or filing cabinets when your paper-based system gets full.
2. 3 Environmentally friendly
An electronic filing system is also more environmentally friendly than a paper-based system. There is no need to print out documents, which saves paper. And when you no longer need a file, you can simply delete it from your computer rather than having to shred or recycle it.
3. Creating an electronic filing system ruleyourownbossfromhomebloggingtips Electronic Filing System for Teacher Career Teacher career one-on-one with Jennifer Gonzalez Classroom Tips Archive Classroom Q&A with Larry Ferlazzo Teachers’ Domain: free resources from PBS “I Teach K!” blog The Apple Teacher Learning Center Google for Education Certified Innovator Program Edutopia on Twitter If you’re not using an electronic filing system for your teacher career yet, it’s time to start! Here’s how to set one up quickly and easily. Although there are many software programs available that can help you create an electronic filing system, we recommend using Google Drive because it’s free and easy to use. Plus, if you’re already using Gmail, then you’re halfway there! Google Drive offers 15 GB of storage for free, which should be plenty for most users. If you need more storage, you can upgrade to 100 GB for $1.99 per month or 1 TB for $9.99 per month.Here’s how to set up your Google Drive account:Go to drive.google.com and click “Create account.” Enter your name, choose a username (which will be your gmail address), and create a password.Once you’re logged in, click on the “My Drive” tab at the top left.To create a new folder, click on the “New” button at the top left and select “Folder.” Name your folder and press “Enter.”Now it’s time to add some files! To upload a file from your computer, click on the “New” button again and select “File upload.” Select the file you want to upload and click “Open.” To create a new Google Doc, click on the “New” button and select “Google Docs.” Give your document a name and start typing!You can also add files from other sources, such as YouTube, Google Photos, and Gmail. To do this, click on the “+ New” button and select the source you want to add from the drop-down menu.For each file, you can set permissions so that only certain people can view, edit, or comment on it. To do this, click on the file, then click on the ” Sharing” button at the top right. Enter the email address of the person you want to share with and choose what level of access you want to give them. When you’re finished, click “Send.”If you ever need to find a file, you can use the search bar at the top of your Drive. Just type in what you’re looking for and Google will search through all of your files to find what you’re looking for.
4. How to use an electronic filing system
Here are some tips for using your electronic filing system:
4. 1 Use descriptive file names
When naming your files, be as descriptive as possible. This will make it much easier to find the file you’re looking for later on.
4. 2 Use keywords
When tagging or categorising your files, use keywords that will help you to find the file later on. For example, if you have a file about assessment ideas, you could use the keywords “assessment,” “ideas,” “products,” “processes-focused tasks,” “performances,” “written journal,” “group quiz game,” “memory card game,” “national parks,” “museum trips,” or “virtual field trips.”
4. 3 Create folders and sub-folders
To keep your files organised, create folders and sub-folders. For example, you could create a folder for each subject area you teach, such as English, Maths, Science, History, etc. Within each subject folder, you could then create sub-folders for different topics, units or projects.
5. conclusion irstteacherontheblocktoolbox First teacher blog It’s never been easier to manage your teacher career than it is today – thanks to electronic filing systems! These systems are easy to use and manage, they save time and money, and they’re environmentally friendly. So if you’re not using one yet, what are you waiting for? Get started today!
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